CarbonChain’s platform allows you to attach supporting documentation to your CBAM reports. There are two scenarios in which we recommend attaching supporting documentation:
You have requested primary data from a supplier, and they have not responded: To show your best efforts in accessing primary data, we recommend attaching a .pdf outlining the steps you have taken to obtain primary data from a given supplier. CarbonChain automatically logs the timestamps of emails you have sent to suppliers for data and includes those timestamps in your CBAM report, but attaching a .pdf with more details of the steps you have taken is strongly recommended.
You have uploaded primary data on behalf of your supplier: In the case of filling out a summary communication sheet on behalf of a supplier, we recommend attaching any documents that you used to support that process. This could include any e-mails received from your supplier, or any .pdf’s sent to you by your supplier which provided you with the necessary data.
Steps to attach supporting documents to your CBAM reports:
Navigate to Reports > CBAM Reports and select the quarterly report where you want to attach the documents.
Open the report, select the relevant row, and click on ⋮
The pop up will allow you to attach documents at two different levels:
At the supplier level: Attach supporting documents applicable to a supplier, such as email correspondence showing evidence of your efforts to collect primary data. Documents attached at this level will apply to all rows associated with that supplier in the quarterly report.
At the installation level: Attach supporting documentation at an installation level only if summary communication sheet data has been received for that particular installation. Please ensure that the installation name in your customs data matches with the name provided by the supplier. Some examples of documents at an installation level include: verification certificates, any .pdf’s sent to you by your supplier which you used to populate a summary communication sheet.
Upload the supporting documents. Please note, individual file size needs to be smaller than 20MB. The accepted file types include - .xlsx, .xls, .pdf, .csv
Once uploaded, you can review the attached files and click on done.
After the upload, the “Supporting documents” column will be updated with the number of documents attached for that supplier/installation.
